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Legal Secretary – Loughborough

Job Description

We believe in working hard to deliver the best service to our clients but we also recognise that there is more to life than hard work.

We want every member of staff to drive into work feeling happy, every day. We have built up a fantastic culture within our business that welcomes and involves all staff across the country, and we provide a supportive, fun environment for you.

Holidays: 23 days basic plus 8 Bank and Public Holidays.

We also offer 1 extra day holiday for each 5 year service up to a maximum of 2 extra days.

We promise to make your career enjoyable and rewarding whilst working with EHL and will be committed to progressing and developing you.

To see our full list of benefits please visit: http://www.ehlgroup.co.uk/ehl-careers/best-place-to-work/

Role Title: Private Client Legal Secretary Loughborough

Working from Monday to Friday
Working Hours: 9am-5pm
Location: Loughborough

Main Purpose of Job

The prime role of the Private Client Legal Secretary is to be the main support of the Private Client Solicitor in the Office and provide administrative support to the office to enable it to operate at optimum efficiency.

Main Responsibilities (this list is non-exhaustive)

  • Answering the telephone
  • Audio and copy typing;
  • Correspondence and diary management
  • Assisting the Private Client• Answering the telephone
  • Audio and copy typing;
  • Correspondence and diary management
  • Assisting the Private Client Solicitor in the office with all administration;
  • Ensuring the files remain compliant in terms of the file maintenance and form filling;
  • Arranging and booking meetings;
  • Preparing posting slips for financial activity on the client files;
  • Opening files
  • Archiving
  • Copying of documents;
  • Collecting and distribution of post;
  • Preparing post for dispatch;
  • Extensive formatting legal documents/correspondence;
  • Correspondence and diary management for those you are supporting;
  • Managing all filing and legal documents to be prepared for storage;
  • Assisting the Private Client team with all administration;
  • Upward management of Private Client Solicitor to ensure deadlines, key dates, and meetings are not missed;
  • Invoicing the clients with supervision and guidance;


Wide reaching responsibilities

  • To act in the best interest of the firm at all times;
  • To adhere to the group policies at all times;
  • To act in accordance with reasonable instructions given by senior managers at all times;
  • To act in a manner that promotes and protects the firm’s reputation;
  • To maintain high standards of client care at all times.


Knowledge, skills and experience required

  • Excellent organisational and time management skills;
  • At least 1 year experience working within legal administration/secretary role;
  • Sound knowledge of Private Client documentation – Wills / Probate
  • Excellent keyboard skills, be computer literate and have a sound knowledge of Microsoft Office packages (word, excel, outlook etc.);
  • Strong oral and written communication skills;
  • Ability to work on your own initiative;
  • Attention to detail;
  • Flexibility and adaptability to changing workloads;
  • Good client care skills;
  • A flexible approach with the ability to adjust to different requirements as priorities change;
  • Excellent communication skills with a good confident telephone manner and the ability to deal with clients and staff at all levels;
  • Excellent attention to detail;
  • Demonstrates a ‘can do’ attitude.

Job Type: Full-time


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Why should you use us?

Edward Hands and Lewis have been in business for well over 100 years and we understand our client's needs. Here are a few reasons why you should use us.
  • Map and Double Pin Icon National Locations

    Edward Hands and Lewis is now a nationally-acclaimed body. For over a hundred years Edward Hands and Lewis has been an established solicitors in the Leicestershire area, but now we have branched out across the UK.

  • Stopwatch Icon Quick Response

    At Edward Hands and Lewis we pride ourselves on our quick response time and there are several ways you can get in touch, whatever the method, we will make sure we get back to you as soon as we can and get to work on your case.

  • Coffee Cup Icon Free Initial Assessment

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  • Magnifying Glass Icon Transparent Pricing

    We make our prices fully transparent so our clients know exactly what they’re paying for throughout the process. We also offer fixed-fee services so you know the full costs from the outset.

  • Wrapped Present with Bow Icon Personal Approach

    Our solicitors are approachable and helpful and understand that legal undertakings can be incredibly stressful. We pride ourselves on excellent client service which has been recognised year on year by our Lexcel accreditation.

  • Clock Face Icon Out of Hours

    We know you may not be available within standard working hours, which is why we make ourselves available for out of hours appointments.

  • Magnifying Glass Icon Languages we speak

    At Edward Hands and Lewis several of our specialists are multi-lingual in the following languages: Punjabi, Hindi, Urdu, Gujarati, Serbo-Croation, French, Italian, German, Swedish. For any other languages, the services of translators may be appropriate.

  • Wrapped Present with Bow Icon Award winning team

    At Edward Hands and Lewis we have an award winning team to deliver legal services to you. Our solicitors and support teams have won awards for their expertise and business acumen and continue to deliver excellence in the profession.

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